Higher Degrees Committee (HDC)
Terms of reference
Terms of reference of the Higher Degrees Committee.
Documents and forms that relate to the Higher Degrees Committee (HDC)
All supervisors and students are advised that all forms must be accompanied by a proof of registration.
No HDC 1.2 form will be processed by CPGS without ethical clearance.
All HDC 1.2 forms must be submitted within 6 months after registration.
The HDC 1.1A (MOU) form is being replaced by the Student Supervisor Agreement (SSA). The SSA must be completed on the HDC Digital platform, within the first six months of registration of the student.
The SSA should include the following items
• Frequency and duration of meetings between student and supervisor
• Meeting scheduling and agenda responsibility
• Email communication expectations
• Proposed project plan
• Progress reports expectations
• Expectations regarding submission of work (proposal, chapters, thesis draft)
• Expectations regarding feedback and revision of work
• Expected output (other than thesis, e.g. number of journal articles/conference papers)
• Expectations regarding skills and knowledge (need to have and need to acquire)
• Expectation regarding work in the faculty (opportunities/expectations)
• Ground rules (that student need to be aware of)
• Expectation regarding co-supervisor’s role (appointment of examiners)
* HDC forms are currently under revision, please contact CPGS to make sure that you have the latest forms.
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Item
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File
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Recently Updated Forms
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| HDC 1.13: Arbiter Cover Letter | |
| HDC 1.8: Submission of final marks for the examination of thesis/dissertation | |
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HDC 1.7 M: Masters examiner assessment rubric
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| HDC 1.7 D: Doctoral examiner assessment rubric (Approved by Senate Aug2019) | HDC 1.7D |
| HDC 1.6 A: Conversion of Masters to Doctorate | |
| Thesis Submission | |
| Cover letter to examiners |
Cover Letter |
| Final thesis submission process | Thesis Submission |
| Final thesis submission workflow | Workflow |
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Old Forms
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HDC 1.1: Registration of topic for dissertation/ thesis
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HCD 1.2: Registration of proposal for dissertation/ thesis
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HDC 1.3: Supervisor's report on student progress
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| HDC 1.4: Appointment of additional supervisors (internal or external) | |
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HDC 1.5: Nomination of examiner
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HDC 1.8: Submission of final marks for MTech/ DTech dissertation/ thesis
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HDC 1.9: Application for interruption of studies
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HDC 1.10: Change of title of dissertation/ thesis
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HDC 1.11: Release of dissertation/ thesis for examination
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HDC 1.12: Nomination of new internal supervisor
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HDC Instructions for completion of forms
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Notes on use of 2011 HDC forms
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HDC meetings and submission dates for 2020
Supervisors and students are advised to adhere to their internal deadlines.
Faculty Research Committees usually sit a month before the meeting dates below.
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Meeting date
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Submission Date
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Monday 24 February (BC)
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12:00 Friday 07 February
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Tuesday 10th March (BC)
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16:00 Tuesday 25 February |
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Thursday 07 May (D6) |
16:00 Thursday 23 April |
| Tuesday 28 July (BC) | 16:00 Monday 13 July |
| Wednesday 19 August (BC) | 16:00 Tuesday 04 August |
| Thursday 22 October (D6) | 16:00 Wednesday 07 October |
| Tuesday 17 November (BC) | 16:00 Tuesday 03 November |
